You probably receive information about meetings and events via email. However, when possible, having the default interval reflect the lowest common interval for your meetings will mean less resetting.
You can highlight a block before creating an appointment, regardless of the setting. You don't have to set the default time intervals to a specific unit to take advantage of this particular tip. Outlook sets an appointment's time based on a selected block. Select blocks of time for new appointments. As you can see in Figure E, the default Start Time and End Time match the highlighted block in Figure D. If you need to set more details, right-click the selected block to open a new appointment form, with the time interval already set. Just start typing the appointment's subject and press Enter. Figure D shows a block selection for 11:00 AM to 11:45 AM - three 15-minute intervals. When creating a new appointment, highlight as many blocks of 15 minutes as needed. For example, you can set the default time interval for 15 minutes. By selecting the smallest common interval, you can automate the timing on new appointments.
Resetting the time interval for appointments in Calendar view is helpful when most of your appointments consume the same amount of time. 2: Select an appointment time before creating an appointment How Outlook's developers decided that 6 minutes was a more universal setting than 20 or 45 minutes is a bit of a mystery. Unfortunately, the existing list is short. You must select one of the existing items from the drop-down list (step 3). But curiously, you can't add a new time period.
You can reset the time period permanently or temporarily. Outlook appointments use the default time slot setting. Right-click the time bar for quick access to timing intervals. The next time you create an appointment, Outlook will use the new time slot setting, as shown in Figure C. Simply right-click the time bar and select an interval from the resulting context menu, shown in Figure B. This route displays a number of settings via the Format dialog box (Figure A), but there's a quicker way to reset the timing interval. Doing so is more efficient than changing each meeting from 30 minutes to 15.Ĭhange the Calendar's default time period for meetings. For instance, to schedule several 15-minute interviews with potential new hires over the next week, you'd select the 15-minute interval.
#CHANGE A CALENDAR MONTH IN EXCEL FOR MAC PDF#
Note: This article is also available as a PDF download. With a few tips up your sleeve, you can increase your productivity, ease collaborative tasks, and override a few annoying defaults and behaviors.
#CHANGE A CALENDAR MONTH IN EXCEL FOR MAC UPDATE#
You can schedule and update appointments, events, meetings, and view to-do lists without the mess. Outlook's Calendar view is a lot like your everyday desk calendar, except it's dynamic. These pointers will help you tap into the most useful Outlook functionality. Outlook offers numerous calendaring features - more than a lot of users even know about.
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